When authenticated users with proper security permissions create documents, they become the owner of the documents they create.
Authors can adjust the security permissions of their documents. This is allowed because they are the owners of their documents. In other words, it is assumed that they have "Full Control" rights on the document.
To better understand how ownership and security are related, consider the following:
A security check may be performed on documents for many different reasons. For the purposes of this section, let's assume it is clicked for viewing.
The following checks are performed in the order in which they are described.
In this case, the user may get an "Access Denied" message even though he/she may be the document owner. However, ownership brings with it, a special right.
As the owner of a document, this user may navigate to the "Document Security" window and take out his/her from the "Access List" thereby giving himself/herself "FULL CONTROL" once again.
The only way to prevent a document owner from accessing or controlling their documents is for another user to take ownership of the document.
To take or transfer ownership of a document, perform the following:
Transferring the ownership multiple documents:
If there is a need to transfer the ownership of more than one document (all documents) or the transfer of ownership involves more than just documents, you must use the mass transfer ownership function. More information about this topic can be found here: Transfer Ownership
To take or transfer ownership, you must have "Full Control" rights or be the owner of the document.
The ability to give and take ownership of documents and folders is a system setting that can be enabled and disabled in the infoRouter Application Settings screen.