Document Publishing¶
Publishing controls which version of a document is displayed to users when they view or download it. This allows you to work on new versions while users continue to see the stable, approved version.
How Publishing Works¶
| Version Type | Description |
|---|---|
| Published Version | The version users see when viewing the document |
| Latest Version | The most recent version (may be unpublished) |
Working Draft
You can check out a document, create multiple versions, and only publish when the content is finalized. Users continue to see the last published version.
Setting Publishing Rules¶
- Select the document
- Click Action > Set Publishing Rules
- Choose the version to publish
- Click OK
Publishing Options¶
| Option | Description |
|---|---|
| Always Latest | Automatically publish newest version |
| Specific Version | Publish a specific version number |
| Approval-Based | Publish only after workflow approval |
Unpublished Documents¶
Documents can be marked as unpublished to hide them from certain users:
| User Type | Can See Unpublished |
|---|---|
| Document Owner | Yes |
| Users with Change rights | Yes |
| Users with Full Control | Yes |
| Anonymous users | No |
| Read-only users | No (if library policy hides them) |
Library Policy Settings¶
Library policies can control publishing behavior:
- Hide unpublished documents from anonymous/read-only users
- Require document type before publishing
- Require approval before publishing