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System Recycle Bin Management

Manage deleted documents across all users from the central System Recycle Bin.

System vs User Recycle Bin

Feature User Recycle Bin System Recycle Bin
Scope Individual user's deletions All deletions system-wide
Access Each user Administrators only
After user empties Items removed Items still visible

Central Repository

Even when users empty their personal recycle bins, deleted items remain in the System Recycle Bin until purged by administrators.

Who Can Access?

Role Access
System Administrator Full access
Administrators group Full access
Regular Users No access

Restoring Deleted Documents

When documents need to be recovered:

  1. Navigate to the Control Panel
  2. Click System Recycle Bin
  3. Enter search criteria to find the document
  4. Click Find
  5. Select the document or folder
  6. Click Restore

Cross-User Deletions

When User A deletes User B's document (with Full Control permission), the item goes to User A's recycle bin. User B must contact an administrator to restore it from the System Recycle Bin.

Manual Purging

To permanently delete and reclaim disk space:

  1. Navigate to the Control Panel
  2. Click Search in Recycle Bin
  3. Set date range in Date Deleted section
  4. Click Find
  5. Select documents/folders to purge
  6. Click Empty

Permanent Deletion

Purged documents cannot be recovered. Verify selections before purging.

Automatic Purging

Configure automatic cleanup to prevent storage bloat:

  1. Navigate to the Control Panel
  2. Click General Application Settings
  3. Scroll to System Recycle Bin Settings
  4. Enable or disable automatic purging
  5. Set retention period (days before automatic deletion)
  6. Save changes
Setting Description
Enable auto-purge Turn automatic cleanup on/off
Retention period Days deleted items are kept

Best Practices

Recycle Bin Management

  • Schedule regular reviews of the System Recycle Bin
  • Set reasonable automatic purge intervals
  • Document restoration requests for audit purposes
  • Balance storage costs with recovery needs

See Also