Library Usage Scenarios¶
Plan your infoRouter library structure based on organizational needs and use cases.
Typical Corporate Library Layout¶
A typical organization might create libraries for:
| Department | Library Purpose |
|---|---|
| Accounting | Financial documents, invoices, reports |
| Sales | Proposals, contracts, quotes |
| Marketing | Campaigns, collateral, brand assets |
| Human Resources | Policies, employee records, forms |
| Information Services | Technical documentation, procedures |
| Customer Service | Support guides, FAQs |
| Help Desk | Tickets, knowledge base articles |
Why Have Multiple Libraries?¶
Separation of Concerns
Each department typically has its own policies, procedures, and security requirements. Separate libraries allow:
- Different retention policies per department
- Unique security settings for sensitive data
- Separate audit trails for compliance
- Custom workflows for each business area
Common Library Use Cases¶
Private Work Areas¶
| Use Case | Description |
|---|---|
| Departmental | HR department library visible only to HR staff |
| Project-based | Project teams with isolated workspace |
| Legal | Sensitive contracts requiring separation |
External Access¶
| Use Case | Description |
|---|---|
| Customer portal | Clients access their documents |
| Partner sharing | Vendors and partners collaboration |
| Public content | Announcements and forms |
Anonymous Libraries¶
Anonymous libraries are accessible to all infoRouter users without membership.
How They Work¶
| Permission | Behavior |
|---|---|
| Default access | READ for all users |
| Higher permissions | Can be granted for specific users |
| No membership required | Everyone can view |
Anonymous Library Uses¶
| Use Case | Examples |
|---|---|
| Announcements | Company news, policy updates |
| Public forms | Vacation requests, expense reports |
| Corporate info | Vision, locations, org charts |
Multi-Library Membership¶
Flexible Access
Users can belong to multiple libraries. A project manager might be a member of:
- Project Management library
- Accounting library (for budgets)
- Marketing library (for campaigns)
Best Practices¶
| Practice | Benefit |
|---|---|
| Organize by function | Match business structure |
| Use consistent naming | Easy navigation |
| Plan permissions early | Avoid security gaps |
| Consider growth | Allow for expansion |