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Document Versions

infoRouter automatically tracks document versions, maintaining a complete history of changes over time.

How Versioning Works

Every time a document is checked in, a new version is created:

flowchart LR
    A[Upload<br/>v1.0] --> B[Check Out]
    B --> C[Edit]
    C --> D[Check In<br/>v2.0]
    D --> E[Check Out]
    E --> F[Edit]
    F --> G[Check In<br/>v3.0]

Version Information

Each version records:

Information Description
Version Number Sequential identifier (1.0, 2.0, etc.)
Modified By User who created the version
Date/Time When the version was created
File Size Size of that version
Comments Check-in comments

Viewing Version History

  1. Navigate to the document
  2. Click the Action icon
  3. Select Document Properties
  4. Click Versions in the sidebar

Working with Versions

View a Previous Version

  1. Open the version history
  2. Click on the version number to view

Download a Previous Version

  1. Open the version history
  2. Click the Download icon next to the version

Delete a Version

  1. Open the version history
  2. Select the version(s) to delete
  3. Click Delete

Version Deletion

Deleted versions cannot be recovered. Ensure you have the correct version selected.

Version Comparison

Compare two versions to see what changed:

  1. Open the version history
  2. Select two versions
  3. Click Compare
  4. View the differences

Publishing and Versions

Setting Behavior
Latest Version Users see the most recent version
Approved Version Users see the last approved version
Specific Version Users see a designated version

Learn more: Publishing

Version Limits

Library Policy

Libraries can set policies to limit the number of versions retained. When the limit is reached, oldest versions are automatically removed.

See Also